Grant of Hostel subsidy and Children Education Allowance – Clarification

Grant of Hostel subsidy and Children Education Assistance

  
Demand of CHQ seeking clarifications on Hostel Subsidy & Reimbursement under Children Education Assistance now issued. This is also one of the demands in JCM Departmental Council
  

33-4/2010-PAP
Government of India
Ministry of Communications & IT
Department of Posts
(Establishment Division)

Dak Bhawan, Parliament Street
New Delhi – 110001
Dated 21.07.2010

All Chief Postmasters General
All Postmasters General
All Directors of Accounts (Postal)

Subject    :    Sub: – Grant of Hostel subsidy and Children Education Assistance

Sir/Madam

Representations have been received from the staff side that:

(i) In many circles, the Hostel Subsidy has not been sanctioned to the officials as per the OM No 12011/03/2008-Estt (Allowance) dt. 2.9.2008

(ii) that the officials are entitled for reimbursement of all fee paid for children like imparting music or any other subject fee for the use of any aid or appliance extra-curricular activities, besides reimbursement of one set of text-books and notebooks, 2 sets of uniform and one set of school shoes, etc. However, the reimbursement has not been made for the above item for want of separate orders from the Directorate about the modalities. He requested the Directorate for issue of clarifications to circles.

2. The issues raised by the staff side have been examined and in consultation with the Department of Personnel and Training. The Department of Personnel and Training vide their U.O. No. 12011/05/2010-Estt (Allowance) dt. 05.07.2010 intimated that, it has been clarified vide OM NO. 12011/03/2008-Estt (Allowance) dt. 11-11-2008 that “hostel subsidy means expenses incurred by the Government servant if he has to keep his children in the hostel of a residential school away from the station at which he is posted or is residing. There are no further conditions attached to it. Further the OM no. 12011/03/2008-Estt (Allowance) dt. 2-9-2008 has been issued in supersession of the earlier orders. Therefore for payment of Hostel subsidy, the condition required to be fulfilled is keeping his children in the hostel of a residential school away from the station at which he is posted or is residing and it is not linked to transfer of Government servant as clarified by the Nodal Ministry. Further, as per OM No. 12011/03/2008-Estt. (Allowance) dated 02.09.2008, both Hostel Subsidy and Children Education Assistance cannot be availed concurrently.

3. In regard to point no. 2 raised by the Staff side, attention of the circles is invited to OM no. 12011/03/2008-Estt (Allowance) dt. 02.09.2008 wherein reimbursement items that can be claimed were detailed as:

“Tuition fee, admission fee, laboratory fee, special fee charged for agriculture, Electronics, music or any other subject, fee charged for practical work under programme of work experience, fee paid for the use of any aid or appliance by the child, library fee, games/sports fee and fee for extra-curricular activities This also includes reimbursement for purchase of one set of text books and note books, two sets of uniforms and one set of school shoes can be claimed for a child in a year”.

However, all these items are within the Annual Ceiling of Rs.12000 subject to production of cash receipts and other conditions prescribed by the Nodal Ministry in the said OM.

4. It is requested to bring these instructions to the notice of all concerned for scrupulous observance and strict compliance.

Sd/-
(K. Rameshwara Rao)
Assistant Director General (Estt)

  
  

Source : AIPEU

August 11, 2010  Tags: , , , ,   Posted in: CCS Rules, DOPT Orders, Expected DA 

27 Responses

  1. Tara - August 12, 2010

    Dear Sir,
    CEA fee includes misc. fee, pta fee, and other project work fee are not reimbursed. Sports are not taught by school so from outside we can get reimbursed the fees paid for child for sports actity which is private coach will be reimbursed or not? Please clarify.

  2. h. bijenkumar singh - August 13, 2010

    Respected Sir,
    In the DOPT order No. 12011/03/2008 dated 2-9-2008, it was ensured that reimbursement should henceforth be made on the submission of original receipts on the basis of self-certification by the government servant.
    And in view of the merging of reimbursement of CEA and tuition fee, I submitted the claim by using FORM-I (Para-25) format.
    But, our office is suggested me to submit the claim alongwith FORM-4 (Para-25) where signature of Headmaster / Principal is required.
    Please clarify me that whether this FORM – 4 (Para-25) is required or not.

    Yours faithfully

    H. Bijenkumar Singh.

  3. malachetry - August 13, 2010

    Sir,
    Employees are claiming travel concession for children studying in Educational Institutions away from the place of posting of the Central Govt. employees after Class XII i.e. reading in Diploma/degree.But CEA/hostel subsidy is admissible upto Class XII.Whether travel concession is admissible after class XII.Reply is urgently is needed for put up the claims plese.

  4. Anjum Siddiqui - August 19, 2010

    Dear Sir,
    Please Clarify :
    (i)
    (1) Whether Tuition Fee of minority institution which is not registered is reimbursible?
    (2) If not so, whether other expeditures viz. note books, uniform, shoes etc. which are constituent of CEA are reimbursable in such case?

  5. gopesh sharma - August 20, 2010

    SIR
    please clarify that reimbursement of school bus fee taken by the school is admissible or not in CEA.moreover stationery items,school bag ,water bottle,winter wear etc,can be reimbursed in CEA or not.These items can be included in appliances or aid used by the childern ?is there any cost limit can be imposed for these items such as school shoes below 500/- schooldress@ 500/-per set.as some are claiming shoes 3500/- dresses @ 1500/- per set or more.it is suggested also that insted of reimbursement @1000/-per month may be paid through salary on pruducing the certificate from the school on session statrts with declaration afrom the employee concern to avoid office procudre of reimbusrement and justification of each items.

  6. Joydeep Ghosh - August 21, 2010

    Sir, I want a clarification on the reimbursement of CEA under the latest guidelines issued vide DOPT OM No. 1201 1 /03/2008-Estt.(Allowances) dated 23/9/09.As per the OM, fees charged by a school recognized by central government is reimbursable. If a school[teaches from class-Nursery to class-UKG only] is affiliated/enlisted to Employees Provident Fund Organization, which functions under Ministry of Labour, Govt of india, are the fees reimbursable under the present guidelines?

  7. dhiraj gupta - August 27, 2010

    dear sir,
    pl.charify:
    can cea draw in advance ? fee already deposited for the month of july,august & sept in july, can I claim in the month of august.

  8. malachetry - September 7, 2010

    Sir,
    Whether Travel concession for children is admissible after Class XII studying in educational Institutions away from the place of posting of the central Govt. employees.Reply is urgently needed for reimburment as the employees are claiming.

  9. dinesh gangwar - September 9, 2010

    Sir, Clarification on the reimbursement of CEA. I am working in defence establishment. My audit authorities are not clearing amount being charged by school authorities under “TERM FEE”. Regards

  10. S.Prasanna - September 15, 2010

    hi, Colleagues ,
    nice to read such notification at such short notice.
    but ,
    i want to clarify or verify whether the CEA IS Taxable or nopt ..?
    i.e., whether CEA is exempted from Income Tax or not ..?

    please clarify this and this may benefit a lot of us .

    S.Prasanna

  11. mandar goswami - November 20, 2010

    Respected sir,
    please clarify that reimbursement of school bus fee taken by the school is admissible or not in CEA.moreover stationery items,like school bag etc,can be reimbursed in CEA or not?These items can be included in appliances or aid used by the children,is is possible?is there any limit of different items?waiting your early reply.thanks.

  12. Sunil Kumar Panigrahi - December 14, 2010

    Children Educational Assistance and Reimbursement of Tuition Fee-clarification of Hostel sub
    I am working in Labour Welfare Organization, Govt. of India, Ministry of Labour & posted at Hqr.Office Bhubaneswar. My son is reading in Sainik School, Bhubaneswar a unit of residential school run by the Sainik School Society an autonomous body under Ministry of Defence, Govt. of India, New Delhi and I have deposited Rs.68,292/- towards tuition fees and all other charges for the academic session 2010-2011.Sainik School being a residential school and it is mandatory on the part of the Cadets to stay in the hostel, the Govt. employee has no option but to keep their children in the hostel inspite of their posting in the same station.

    Whether am I eligible for Hostel subsidy @ Rs.3000/- per month or not, Please clarify.

    Sunil Kumar Panigrahi
    Steno Gr.II
    Office of the Welfare Commissioner
    Kendriya Shram Kalyan Sadan
    IRC Village, Nayapalli
    Bhubaneswar

  13. NIREN PODDAR - January 20, 2011

    WHETHER VVN FUND TAKEN BY CENTRAL SCHOOL IS RE IMBERSHABLE OR NOT IN CEA ?

  14. Sunil Dethe - January 30, 2011

    Iapplied for reimbursement of tution fees for the yr 2008-09 in the yr 2010 vide applocation DT.08-06-2010
    The claim was refused saying “the claim of earlier years are not eligible” is it so?
    It seems that my office is of the opinion that the limit of Rs12000/- is fixed for payment to the parnets in a Financial year whereas it may be the amount to be spent on a child that will be reimbursed for one Educationl year.is it so?
    Explain in details.There are many unpaid claims of this type in my office.pl reply early.

  15. Sundari P S - February 2, 2011

    Dear Sir,
    Please clarify regarding the fixation senior scale to Central Govt employees. I Was working in Navodaya Vidyalaya Samiti and joined in KVS thro’ proper channel with pay protection in the same post. My increment date was as same as in NVS prior to VI-CPC.The senior scale fixation at KVS was given after my 12 years of service at KVS. Will my past services in NVS prepone my senior scale eligibility in KVS?
    Please clarify this and reply

  16. R. K. Mishra - February 4, 2011

    Sir,

    Children Education Allowance is full taxable income (Rs.12,000/-) or minus Rs.100/- per month. Please clarify it becuase in my office total reimbursment amount of Rs.12,000/- add in the gorss income and then deduct Income Tax. Kindly give any order or Circular about this please send me.

    Yours faithfuly

    R. K. Mihsra

  17. sadhan ch saha - February 26, 2011

    Sir
    My daughter admitted Class XI(SC)during the session 2010-11 in private school during the month july from my Navodya vidyalaya,prvisionally admitted in my school in class XI but within one week I have taken the class X passed T.C which was issued by authority by cancellation admission.From my Vidyalaya office hostel subsity granted from August-2010 @3000/- though I have claimed April-2011 because school charged the amount from April-2010.Is it justified Sir? pl reply urgently sir. In my opinion I shoud get 36000 per year sir.
    S.C saha
    jnv Rothak

  18. S PRAVEEN KUMAR - March 9, 2011

    Date:09.03.2011
    Sir,
    I am working as Inspector of Central Excise, Visakhapatnam and my son is going to take admission in the Intermediate 1st year for the academic year 2011-12 at Hyderabad and I will get Hostel subsidy.

    If, I am transfered in the middle of the Academic Year 2011-12 from Visakhapatnam to Hyderabad i.e., same station of the Residential College, will I get the Hostel subsidy or not.

    Yours faithfully,
    S.PRAVEEN KUMAR

  19. bhim singh - March 29, 2011

    Sir,

    Children Education Allowance is full taxable income (Rs.12,000/-) or minus Rs.100/- per month. Please clarify it becuase in my office total reimbursment amount of Rs.12,000/- add in the gorss income and then deduct Income Tax. Kindly give any order or Circular about this please send me.

    Yours faithfuly
    bhim singh

  20. RAMESH H - April 4, 2011

    Sir,
    Children Education Allowance is concerded or not The age /nursury/Lkg/Ukg.it mean under 5 years childrens.Please sir clarify and give any order or Circular about this send me sir.

    Yours Faithfuly
    Ramesh Rathod.

  21. mridul - April 15, 2011

    In case of re-admission on higher classes e.g. on promotion from cl.v to cl.vi, the school authority collecting annual fee/session fee instead of admission fee. The office authority denied to accept it as admission charges. But in my opinion, it is payable if the amount is within the limit of Rs.12,000/-.
    Kindly clarify and reply as early as possible.

  22. Sushil Kumar - May 10, 2011

    Dear Sir/Madam

    I kept my child in class XI in hostle for three months in the city where I am residing. Later on he remained as a day border. I wish to know that can I get the hostel fee?

    Kindly reply

  23. KAVERI PATIL - June 23, 2011

    sir..clarification regarding Hostel Subsidy…
    I am working as Postal Assistant in Belgaum Head post office. My elder son is studying at Gurukul School at Hubli for the academic year 2011-12. I have paid the fees worth Rs.68380/-.
    Kindly clarify me..whether I am admissible for Hostel
    Subsidy at the rate of Rs.4250/- per month.

  24. Vithal Anantrao Desai - July 10, 2011

    sir
    clarification regarding Hostel reimbursement.
    I am working as Scientiffic Assistant in IMD, Pune office. My both the sons are studying at residential school,Aurangabad since the academic year 2010-11. I have paid the fees worth Rs.90,000/- per year per child.
    Kindly clarify me..whether I am admissible for Hostel reimbursement of Rs.45000/- and tution fee Rs.13500/- per child.
    Yours faithfully,
    V.A.DESAI, PUNE

  25. ravi - May 16, 2012

    I am working as auditor in DAD in kanpur and my son is studying in residential school in patna since class third. whether I am entitled for hostel subsidy for academic year 2011-12.

  26. Rajesh Kaushal - September 1, 2012

    Sir, I am working in MES at Tengavalley, Arunachal Pradesh, my son is studying in class-V at residential school i.e Gurukul at Kurukshetra, Haryana. Kindly, clarify me, whether I am admissible for Hostel re-imbursement for my child.Yours faithfully, Rajesh Kaushal.

  27. amit - September 20, 2012

    sir,
    I am working in Border security force. I have submitted claim for reimbursement of hostel subsidy for my two children but my depart has only grant 60,000/- from my clamimed amount that is Rs.75000/-. I asked about deduction of 12000/-. They clarified that two months amount deducted due to summer vacation in school. But I think it is wrong. Kindly reply me and if any calculation method is available forward me please

Leave a Reply


− 1 = five


one × = 6